--- title: ERM Libryo Sites User Types description: Learn about ERM Libryo user types and follow all relevant steps and instructions for Admin users, including user management, password resets, and navigating advanced platform settings. --- [Skip to content](https://success.libryo.com/en/knowledge/libryo-user-types#main-content) English Show submenu for translations [![Libryo\_Sites\_Green](https://success.libryo.com/hs-fs/hubfs/Libryo_Sites_Green.png?width=400&height=105&name=Libryo_Sites_Green.png)](https://my.libryo.com/) - [LOGIN](https://my.libryo.com/) - [NEWS](https://success.libryo.com/en/knowledge/customer-newsletter) - [BLOG](https://blog.libryo.com/) - [WEBSITE](https://libryo.com/) Open main navigation Close main navigation - [LOGIN](https://my.libryo.com/) - [NEWS](https://success.libryo.com/en/knowledge/customer-newsletter) - [BLOG](https://blog.libryo.com/) - [WEBSITE](https://libryo.com/) - English Show submenu for translations - [CONTACT US](mailto:libryo@erm.com) [CONTACT US](mailto:libryo@erm.com) Hello. How can we help? - There are no suggestions because the search field is empty. 1. [Success Portal](https://success.libryo.com/en/knowledge?hsLang=en) 2. [User Training - Step-by-Step Guides](https://success.libryo.com/en/knowledge/user-training-step-by-step-guides?hsLang=en) 3. [Logging In](https://success.libryo.com/en/knowledge/user-training-step-by-step-guides?hsLang=en#logging-in) # ERM Libryo Sites User Types ## Learn about ERM Libryo Sites user types and follow all relevant steps and instructions for Admin users, including user management, password resets, and navigating advanced application settings. *Last updated: 09 Apr 2025* ### **User Types** ERM Libryo Sites currently offers two types of users: **Admin Users** and **General Users**. - **General Users** have access to all standard Libryo Sites features. This includes the Applicability module, where legal requirements for a site are determined, and the Requirements module, which serves as the site’s legal register. They also receive legal updates, can create tasks, access Drives, and, if their organization is subscribed, use the Actions module for compliance management and reporting. While General Users can engage fully with Libryo Site's core tools, they do not have permissions to manage user access or system settings. - **Admin Users,** on the other hand, are typically key personnel such as EHS compliance leads, site managers, directors, or senior SHEQ officers. In addition to everything available to General Users, Admins can add or remove users, track whether users have read legal updates, access Advanced Applicability options, and review the change history of applicability questions. Admin Users hold elevated permissions that allow them to manage user roles and key configuration settings across the platform. If you are unsure whether you are an Admin User, you can check your permissions by accessing the Org Settings section in the platform. If you do not see this option, it likely means you are a General User. In that case, and if you need Admin-level access to perform certain actions such as adding new users, you should reach out to an Admin User within your team. If you’re not sure who that is, or if no Admin is available, feel free to contact the Libryo support team and we’ll be happy to help. ![](https://success.libryo.com/hs-fs/hubfs/image-png-Nov-18-2024-04-48-55-7970-PM.png?width=670&height=323&name=image-png-Nov-18-2024-04-48-55-7970-PM.png) ### **Admin Org Settings - Managing Users** #### **How to Access the Org Settings** Admin users can access the Org Settings console, which allows them to manage users directly. Key features include adding new users, removing existing users, reactivating deactivated users, and assigning users to specific teams configured during the onboarding phase. **1.** As an Admin user, click **Org Settings** at the bottom of the module list in your left-hand menu. ![](https://success.libryo.com/hs-fs/hubfs/image-png-Nov-18-2024-04-48-55-7970-PM.png?width=670&height=323&name=image-png-Nov-18-2024-04-48-55-7970-PM.png) **2.** A new window will open, displaying the Org Settings panel. ![](https://success.libryo.com/hs-fs/hubfs/undefined-2.png?width=670&height=340&name=undefined-2.png) #### **How to Create a Team** **1.** Navigate to the **Teams** section in the left-hand menu. ![](https://success.libryo.com/hs-fs/hubfs/image-png-Nov-18-2024-06-31-46-2734-PM.png?width=670&height=267&name=image-png-Nov-18-2024-06-31-46-2734-PM.png) 2\. Click on **Create** in the top right corner of the screen. ![](https://success.libryo.com/hs-fs/hubfs/image-png-Nov-18-2024-06-33-04-0795-PM.png?width=670&height=261&name=image-png-Nov-18-2024-06-33-04-0795-PM.png) **3.** Enter the team's **Title** and the **Organisation**. Click **Save** to create the team. ![](https://success.libryo.com/hs-fs/hubfs/image-png-Nov-18-2024-06-34-10-3236-PM.png?width=346&height=225&name=image-png-Nov-18-2024-06-34-10-3236-PM.png) **4.** To add users to the team, go to the team page, click the plus sign, and search for users to add them to the team. ![](https://success.libryo.com/hs-fs/hubfs/image-png-Nov-18-2024-06-37-43-9628-PM.png?width=670&height=391&name=image-png-Nov-18-2024-06-37-43-9628-PM.png) #### **How to Add a New User** **1.** Select **Users** from the left menu bar, then click **Create User** in the top right corner of the screen. ![](https://success.libryo.com/hs-fs/hubfs/image-png-Nov-18-2024-06-06-03-6631-PM.png?width=670&height=343&name=image-png-Nov-18-2024-06-06-03-6631-PM.png) **2.** Enter the required details and click **Save**. After saving, the system will automatically send a Welcome Email to the new user to activate their profile and set a password. ![](https://success.libryo.com/hs-fs/hubfs/image-png-Nov-18-2024-06-08-54-1335-PM.png?width=670&height=436&name=image-png-Nov-18-2024-06-08-54-1335-PM.png) #### **How to Add an User to a Team** Assign the **new user** to the appropriate site by adding [a pre-defined team](https://success.libryo.com/en/knowledge/libryo-user-types#createteam) to their profile. **1.** Go to the **Users** section in the left menu, use the search bar to find the user, and click on their name to open their profile. ![](https://success.libryo.com/hs-fs/hubfs/image-png-Nov-18-2024-06-28-36-1835-PM.png?width=670&height=137&name=image-png-Nov-18-2024-06-28-36-1835-PM.png) **2.** Click the plus sign on the right side of the screen. ![](https://success.libryo.com/hs-fs/hubfs/image-png-Nov-18-2024-06-25-20-3586-PM.png?width=670&height=221&name=image-png-Nov-18-2024-06-25-20-3586-PM.png) **3.** Start typing in the search bar to bring up a list of available teams. Select the relevant team(s) for the user. ![](https://success.libryo.com/hs-fs/hubfs/image-png-Nov-18-2024-06-16-43-8903-PM.png?width=670&height=361&name=image-png-Nov-18-2024-06-16-43-8903-PM.png) #### **How to Add a Libryo Stream to a Team** **1.** Navigate to the **Teams** section in the left-hand menu and click on the team you want to add the Libryo Stream to. ![](https://success.libryo.com/hs-fs/hubfs/image-png-Nov-18-2024-06-31-46-2734-PM.png?width=670&height=267&name=image-png-Nov-18-2024-06-31-46-2734-PM.png) **2.** Go to the Libryo Streams tab and click the plus sign to add a Libryo Stream to the team. ![](https://success.libryo.com/hs-fs/hubfs/image-png-Nov-18-2024-06-57-57-8017-PM.png?width=670&height=165&name=image-png-Nov-18-2024-06-57-57-8017-PM.png) **3.** Select the Libryo Stream(s) you want to add to the team.  ![](https://success.libryo.com/hs-fs/hubfs/image-png-Nov-18-2024-06-59-35-2227-PM.png?width=300&height=193&name=image-png-Nov-18-2024-06-59-35-2227-PM.png) #### **How to Deactivate/Reactivate a User** - **Deactivating Users** **1.** Go to the **Users** tab, search for the user you want to deactivate, and check the box next to their name. A new button will appear under the Users heading. ![](https://success.libryo.com/hs-fs/hubfs/image-png-Nov-18-2024-07-08-17-3594-PM.png?width=670&height=198&name=image-png-Nov-18-2024-07-08-17-3594-PM.png) **2.** Click the drop-down arrow on this button and select **Deactivate User(s)** from the list of options. ![](https://success.libryo.com/hs-fs/hubfs/image-png-Nov-18-2024-07-07-08-5171-PM.png?width=670&height=198&name=image-png-Nov-18-2024-07-07-08-5171-PM.png) - **Reactivating Users** If a user does not sign in to the platform for six months, Libryo Sites will automatically deactivate their account for security reasons. When this happens, the user will no longer have access to the platform. To restore access, you can easily reactivate the user by following the steps below: **1.** Go to the **Users** tab, search for the user you want to reactivate, and check the box next to their name. ![](https://success.libryo.com/hs-fs/hubfs/image-png-Nov-18-2024-07-10-52-3248-PM.png?width=670&height=28&name=image-png-Nov-18-2024-07-10-52-3248-PM.png) **2.** Click the drop-down arrow on the button that appears and select **Resend Welcome Email**. ![](https://success.libryo.com/hs-fs/hubfs/image-png-Nov-18-2024-07-12-25-7981-PM.png?width=169&height=202&name=image-png-Nov-18-2024-07-12-25-7981-PM.png) **3.** The system will send a new registration email to the user, prompting them to sign in and set a new password. ### **Admin Org Settings - Drives** #### **Creating or Hiding Site-Specific Drive Folders** In the **Drives** menu, Admin users will see a **plus** button. Click on this button to add a new Drive folder for all sites. Simply enter a name for the folder and click **Save**. Additionally, Admin users can hide existing folders if they don’t align with the organization’s naming conventions. ![](https://success.libryo.com/hs-fs/hubfs/undefined-Nov-18-2024-07-23-01-3413-PM.png?width=670&height=338&name=undefined-Nov-18-2024-07-23-01-3413-PM.png) ### **Updates Module - Checking User Read Status for Updates** Admin users can check the “read” status of each individual user for a specific update, per site. To access this overview: **1.** Click on the **Updates** module in Libryo and select the update you want to review. ![](https://success.libryo.com/hs-fs/hubfs/image-png-Nov-18-2024-08-25-41-5467-PM.png?width=670&height=332&name=image-png-Nov-18-2024-08-25-41-5467-PM.png) **2.** Scroll to the bottom of the page and click on **Read and Understood Status**. A list of users for the selected site will be displayed, showing their status: ![](https://success.libryo.com/hs-fs/hubfs/image-png-Nov-18-2024-08-26-26-7925-PM.png?width=590&height=295&name=image-png-Nov-18-2024-08-26-26-7925-PM.png) - **Red** – Unread - **Orange** – Read - **Green** – Read and Understood ### **Applicability Module - Requirements & Change History (Advanced Applicability)** Within the **Advanced Applicability** functionality, admin users have access to two additional tabs: **Requirements** and **Change History**. - The **Requirements** tab displays all the legal requirements included in your register. Here, you can remove any legislation you deem irrelevant or add legislation you consider relevant, based on recommendations from the Libryo team. - The **Change History** tab provides a record of any changes made to the applicability questions for a specific site. #### **To view your Requirements tab:** **1.** Click on **Applicability** in the left-hand menu. ![](https://success.libryo.com/hs-fs/hubfs/image-png-Nov-18-2024-08-41-51-1354-PM.png?width=670&height=335&name=image-png-Nov-18-2024-08-41-51-1354-PM.png) **2.** Select the **Requirements** tab next to the **Applicability Questions** tab. **![](https://success.libryo.com/hs-fs/hubfs/image-png-Nov-18-2024-08-43-40-6377-PM.png?width=670&height=328&name=image-png-Nov-18-2024-08-43-40-6377-PM.png)** **3.**  Review the list of legal requirements, select the ones you want to adjust, and use the dropdown menu above the list to choose either **Add to Stream®** or **Remove from Stream®** ![](https://success.libryo.com/hs-fs/hubfs/image-png-Nov-18-2024-08-44-15-5188-PM.png?width=670&height=328&name=image-png-Nov-18-2024-08-44-15-5188-PM.png) #### **To view your Change History tab:** **1.** Click on **Applicability** in the left-hand menu. ![](https://success.libryo.com/hs-fs/hubfs/image-png-Nov-18-2024-08-41-53-8965-PM.png?width=670&height=335&name=image-png-Nov-18-2024-08-41-53-8965-PM.png) **2.** Select the **Change History** tab at the top of the screen. ![](https://success.libryo.com/hs-fs/hubfs/image-png-Nov-18-2024-08-46-35-2876-PM.png?width=670&height=330&name=image-png-Nov-18-2024-08-46-35-2876-PM.png) **3.** Review the detailed log of all changes made to the applicability questions. ![](https://success.libryo.com/hs-fs/hubfs/image-png-Nov-18-2024-08-46-58-3533-PM.png?width=670&height=123&name=image-png-Nov-18-2024-08-46-58-3533-PM.png) **Have any questions?** At **ERM Libryo**, we really want all our users to get the most from our application. We hope that this article was useful. If you still have some questions, please [email us](mailto:info@libryo.com).   - [User Training - Step-by-Step Guides](https://success.libryo.com/en/knowledge/user-training-step-by-step-guides?hsLang=en#main-content) - [Logging In](https://success.libryo.com/en/knowledge/user-training-step-by-step-guides?hsLang=en#logging-in) - [Dashboard](https://success.libryo.com/en/knowledge/user-training-step-by-step-guides?hsLang=en#dashboard) - [Applicability Module](https://success.libryo.com/en/knowledge/user-training-step-by-step-guides?hsLang=en#applicability-module) - [Requirements Module](https://success.libryo.com/en/knowledge/user-training-step-by-step-guides?hsLang=en#requirements-module) - [Updates Module](https://success.libryo.com/en/knowledge/user-training-step-by-step-guides?hsLang=en#updates-module) - [Task Manager Module](https://success.libryo.com/en/knowledge/user-training-step-by-step-guides?hsLang=en#task-manager-module) - [Drives Module](https://success.libryo.com/en/knowledge/user-training-step-by-step-guides?hsLang=en#drives-module) - [Actions Module](https://success.libryo.com/en/knowledge/user-training-step-by-step-guides?hsLang=en#actions-module) - [Additional Features](https://success.libryo.com/en/knowledge/user-training-step-by-step-guides?hsLang=en#additional-features) - [User Training - On-Demand Videos](https://success.libryo.com/en/knowledge/user-training-on-demand-videos?hsLang=en) - [Blog, Events and Feedback](https://success.libryo.com/en/knowledge/blog-events-and-feedback?hsLang=en#main-content) - [Libryo Masters Webinars](https://success.libryo.com/en/knowledge/blog-events-and-feedback?hsLang=en#libryo-masters-webinars) - [Customer Newsletter](https://success.libryo.com/en/knowledge/customer-newsletter?hsLang=en) - [Extra Support](https://success.libryo.com/en/knowledge/extra-support?hsLang=en) - [Technical Support](https://success.libryo.com/en/knowledge/technical-support?hsLang=en) - [LOGIN](https://my.libryo.com/) - [NEWS](https://success.libryo.com/en/knowledge/customer-newsletter) - [BLOG](https://blog.libryo.com/) - [WEBSITE](https://libryo.com/) [![Chill listening crop-3](https://success.libryo.com/hs-fs/hubfs/Libryo_Small_Use_Green%20(1)-1.png?width=159&height=39&name=Libryo_Small_Use_Green%20(1)-1.png "Chill listening crop-3")](http://www.libryo.com) Copyright © 2026, Libryo Ltd