Compliance by Requirements

Check your compliance directly against regulations in the Requirements and Actions modules

Last Updated: 15 Aug 2025

Please Note: Only available for customers with the Actions module

The Compliance by Requirements feature allows you to evaluate your compliance directly against each legal requirement in your Libryo Streams. The compliance status in an Action Area is independent of the compliance status of its underlying requirements. This separation is intentional and designed to give you more flexibility in how you assess and report compliance. 

For every requirement, you can assign a compliance status and, when updating it, include a justification and upload any relevant supporting files.

All changes are tracked in the Change History, which records who made the update, when it occurred, and the reason behind it. You can also apply bulk updates to multiple requirements at once, saving time and ensuring consistency. A grouped compliance view with color indicators gives you a clear overview of your overall status, providing better traceability and enhanced visibility across the platform.

This feature is optional. If you prefer not to assess compliance at the requirement level, you don’t have to. Not using it won’t affect your overall compliance status; it simply gives you an additional way to assess compliance if you choose.

Requirements Module

How to Check Compliance in the Requirements Module

With the Compliance by Requirements feature (available to users with the Libryo Actions module), you can now assess your compliance directly at the individual requirement level. This gives you clear visibility into your status for each regulation and helps track justifications, supporting documents, and historical changes.

1. Open the Requirements module and locate the specific legal requirement you want to assess.

2. On the right-hand side of the screen, select the Compliance tab for that requirement.

3. You will see the date when the requirement was last updated. Choose the appropriate compliance status.

• Yes – Fully compliant
• No – Not compliant
• Not Applicable – The requirement does not apply to your operations
• No Answer - The system default for when no status update has been initiated
• Needs Review – Awaiting verification
• Verified – Yes – Verified as compliant by the responsible team (Only available for Admins)
• Verified – Partial – Partially compliant or under validation (Only available for Admins)
• Verified – No – Verified as non-compliant (Only available for Admins)

Note: The default response is “No Answer” until an evaluation is completed.

How to Complete the Response Justification

Once you select a compliance status, a Response Justification window will appear. Complete the following steps:

1. Enter the next due date, if applicable.
2. Provide a brief explanation of your compliance assessment.

3. Upload any existing files that support your assessment.

4. If desired, select the Drive folder where you’d like the files to be uploaded.

Important: Changing the Compliance Status of a Requirement does not change the overall Compliance Status of the Action Area.

How to Track Compliance with Change History

After a compliance status is provided or updated, you can view the Change History section, which includes:

• The date the change was made

• The updated compliance status and the name of the user who made the change

• The justification provided for the update, along with any supporting files, available under the See Justification option

Actions Module

How to Check the Compliance Status of Your Requirements List

1. Go to the Requirements tab within the Actions Planner.

2. In the Compliant column, you’ll see the number of requirements marked as compliant out of the total number for that regulation (e.g., 2/3).

3. Click on a specific regulation to expand it and view the compliance status for each individual section.

The compliance status follows a color code:

• Red - All sections are non-compliant
• Green - All sections are compliant
• Yellow - Sections are marked as Needs Review or Verified

How to Assess Compliance in the Actions Module - List View

1. Go to the Requirements tab within the Actions Planner.

2.  In the Compliant column, click on the status next to the requirement you want to update.

3. Select the appropriate compliance status,

4. A pop-up will appear prompting you to add a response justification, upload supporting files, and optionally select a Drive folder.

5. Once saved, the new status will be reflected in the list.

How to Check Compliance in the Actions Module - Requirement Details Page

1. Go to the Requirements tab within the Actions Planner.

2. Click on the requirement to open its details page.

3. Go to the Compliance tab.

4. Select the appropriate compliance status. 

5. A pop-up will appear prompting you to add a response justification, upload supporting files, and optionally select a Drive folder.

6.  The requirement’s compliance status will be automatically updated.

7.  To see more information about the compliance status of the requirement, click the Compliance section.

8. The current compliance status, the date the requirement was last updated, and the change history will be displayed.

9. Click See Justification to view the requirement response justification, who changed the status, and when.

Bulk Check Compliance for Multiple Requirements

Quickly evaluate and record compliance statuses for several legal requirements at once, saving time and ensuring consistency across your sites.

1. Bulk-select the requirements for which you want to update the status.

2. Choose the new compliance status for the selected requirements.

3. A pop-up will appear prompting you to add a response justification, upload supporting files, and optionally select a Drive folder.

4, Once saved, the updated status will be applied to all selected requirements in the list. 

Have any questions?

At ERM Libryo, we really want all our users to get the most from our system. We hope that this article was useful. If you still have some questions, please contact us.

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